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Coal Ministry goes paperless under e governance initiative

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The Coal Ministry has gone completely paperless after a month-long e governance initiative undertaken at the behest of Coal Secretary Anil Swarup, who instructed the ministry officials to phase out paper files in September this year.

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The initiative was started with the combined efforts of three 2014-batch Indian Administrative Service officials — Shiraz Daneshyar , Prithviraj Meena and V P Gautham.

The technical support was provided by a team of the National Informatics Centre (NIC). Together, they implemented the electronic office (e-office) system that automated the entire workflow within the ministry and its various departments.

The application has several functionalities. Under the e-office umbrella, there is an e-file system that makes file movement from one office to another electronically possible.
To make the e-office functional, a massive drive to scan and digitise all records was taken up.

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While it may take some time to achieve end-to-end digitisation, the core of e-office, that is, the e-file system, has already been put in place in the ministry in just a month’s time.

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