The Coal Ministry has gone completely paperless after a month-long e governance initiative undertaken at the behest of Coal Secretary Anil Swarup, who instructed the ministry officials to phase out paper files in September this year.
The initiative was started with the combined efforts of three 2014-batch Indian Administrative Service officials — Shiraz Daneshyar , Prithviraj Meena and V P Gautham.
The technical support was provided by a team of the National Informatics Centre (NIC). Together, they implemented the electronic office (e-office) system that automated the entire workflow within the ministry and its various departments.
The application has several functionalities. Under the e-office umbrella, there is an e-file system that makes file movement from one office to another electronically possible.
To make the e-office functional, a massive drive to scan and digitise all records was taken up.
While it may take some time to achieve end-to-end digitisation, the core of e-office, that is, the e-file system, has already been put in place in the ministry in just a month’s time.